Difference between revisions of "Manual:Extension/BlueSpicePrivacy"

[quality revision][quality revision]
(Tag: 2017 source edit)
(Tag: 2017 source edit)
 

Contents

  • 1 About the Privacy center
  • 2 Cookie consent
  • 3 Privacy Center 3


    BlueSpicePrivacy is an extension that enables users to control the way their data is collected and used by the wiki. Users interact with this extension through the Privacy center page, which is accessible by clicking Privacy center in the user menu.

    About the Privacy center[edit | edit source]

    BlueSpicePrivacy is an extension that enables users to control the way their data is collected and used by the wiki.

    Cookie consent[edit | edit source]

    Cookie consent policy


    When anonymous or registered users visit the wiki for the first time, they Users are presented with a prompt to accept the cookies that the wiki collects. Users This prompt appears when a user visits the wiki for the first time or after deleting the browser cookies.

    Here, users have the option to accept all cookies or to manage each group of cookies separately. This is done by opening "Cookie consent settings" and then clicking on the button using the toggle-switches in the prompt. There are several groups different types of cookies, based on the function they perform:

    • Necessary cookies: Cookies that are needed for the user to be able to use the wiki (cookies for keeping session information, user ID data, and so on).
    • Convenience cookies: Cookies that provide a more comfortable wiki experience (saving the state of components of the interface, some user preferences, and more)
    Accepting (
    • Matomo (visible only if the necessary plugin is installed and activated): Cookies that are used for site analytics.

    By default, accepting at least the necessary ) cookies is mandatory before using the wiki for the first time.

    Cookie settings can be changed afterwards at any point by clicking on "Change cookie consent" in the wiki footer links or on the page Special:PrivacyCenter.

    Privacy Center[edit | edit source]

    Privacy center


    The privacy center is the hub for a user's privacy settings. It is located in the profile menu (by clicking on user image in the top right corner) or by navigating directly to the page Special:PrivacyCenter.

    This special page consists of a number of "modules". Each module performs a privacy-related function.

    Anonymization[edit | edit source]

    In this section, users can anonymize their account on the wiki. This means that users can change their username on the wiki. The new username appears wherever the username is used, including comments, page histories and logs. All traces of previous user information including profile information and profile data is removed or renamed.

    To anonymize their account, users pick the new username (a random anonymized username is offered by default) and click "Anonymize my account". After confirmation, the process of anonymization starts, and the user receives a notification upon completion.
    Warning:

    Important! Changes made in the Privacy center, for example anonymization, can take up to 24 hours to be effective (until the cache expires).

    Delete your account[edit | edit source]

    Users can delete all traces of their account from the wiki by clicking the "Delete your account" button. After confirmation, the user account is deleted. In case there is an error in the process, users will be notified of the failed deletion process.

    By deleting their account, users will remove all references to their user account anywhere on the wiki. All of the user's contributions is are then attributed to "Deleted user", which will appear instead of the original username.

    Transparency[edit | edit source]

    Viewing data wiki collected on the user


    This module allows users to view and export all data the wiki has collected about them. To only view the data, without exporting it, a user can click on the button "Show all data". This opens a dialog containing all of the user's data. The data is grouped by:

    • Mentions in content: Snippets of the page content where the user's name is mentioned.
    • Working data: Data from extensions - reminders, page assignments, etc.
    • Personal data: Profile data, personal information and the user's status on the wiki.
    • Action data: Log data for users actions - edits, page deletions, page moves and administrative actions.

    To export the data, the userselects user selects the groups to export and the export format (HTML or CSV). After clicking "Export data", the user can download the compiled file.

    Privacy policy consent[edit | edit source]

    In this section, users can change their consents consent to the wiki's privacy policy. Further options may appear based on a specific wiki configuration. Users can also change their cookies consent to cookies (as described above).

    Requesting actions[edit | edit source]

    Privacy center with requests enabled

    The wiki can be configured so that users are not allowed to directly execute certain privacy-related actions. They need to request that operation first.

    Requesting actions applies to:

    • Anonymization
    • "Delete your account"

    Requests can be enabled for the wiki by setting $bsgPrivacyEnableRequests = true; in LocalSettings.php

    Once enabled, users will be presented with a request form in the affected sections. In this form, users can click "Request anonymization" and "Request account deletion" respectively. For account deletion, users can enter an optional comment explaining the reason for the request.

    All submitted requests are sent to wiki admins for review.

    After submitting the request, a user sees a "Request Request pending" notice in the Privacy Centercenter. If the request is denied, the user is notified with a comment from the wiki administrator. If the user's request is approved, the user also receives a notification.

    Reviewing user requests[edit | edit source]

    Privacy admin


    Wiki admins (users with "admin" role) can access the Privacy Admin page located in Global actions > Management or by navigating to Special:PrivacyAdmin.

    This pages lists the submitted requests. Administrators can review and approve or deny them.

    In addition, administrators can see the status of the Privacy policy consent for every user on the wiki on this page.

    Related info

    {{DISPLAYTITLE:Privacy center}}
            __TOC__
                
                ==About the Privacy center==
                
                '''BlueSpicePrivacy''' is an extension that enables users to control the way their data is collected and used by the wiki. 
                Users interact with this extension through the Privacy center page, which is accessible by clicking ''Privacy center'' in the user menu.
                
    ==Cookie consent==
            
            [[File:PrivacyCookieConsent1a.png|Cookie consent policy|alt=Cookie consent policy|border|center|650x650px]]
            When anonymous or registered users visit the wiki for the first time, they are presented with a prompt to accept the cookies that the wiki collects. Users 
                
    
                Users  are presented with a prompt to accept the cookies that the wiki collects. This prompt appears when a user visits the wiki for the first time or after deleting the browser cookies. 
                
    
                Here, users have the option to accept all cookies or to manage each group of cookies separately. This is done by opening "''Cookie consent settings"''  and then clicking on using the buttontoggle-switches in the prompt. There are several groupsdifferent types of cookies, based on the function they perform:
            
    
            *'''Necessary cookies:''' Cookies that are needed for the user to be able to use the wiki (cookies for keeping session information, user ID data, and so on).
            
            *'''Convenience cookies:''' Cookies that provide a more comfortable wiki experience (saving the state of components of the interface, some user preferences, and more)
            
                
                Accepting (*'''Matomo''' (visible only if the [[Reference:BlueSpicePrivacy|necessary plugin]] is installed and activated): Cookies that are used for site analytics.
                
    
                By default, accepting at least the necessary) cookies is mandatory before using the wiki for the first time.
            
    
            Cookie settings can be changed afterwards at any point by clicking on "Change cookie consent" in the wiki footer links or on the page <code>Special:PrivacyCenter</code>.
            
    
            ==Privacy Center==
            
            [[File:PrivacyCenter1a.png|Privacy center|alt=Privacy center|border|center|650x650px]]
            
    
            The privacy center is the hub for a user's privacy settings. It is located in the profile menu (by clicking on user image in the top right corner) or by navigating directly to the page  <code>Special:PrivacyCenter</code>.
            
    
            This special page consists of a number of "modules". Each module performs a privacy-related function.
            
            ===Anonymization===
            
            In this section, users can anonymize their account on the wiki. This means that users can change their username on the wiki. The new username appears wherever the username is used, including comments, page histories and logs. All traces of previous user information including profile information and profile data is removed or renamed.
            
    
            To anonymize their account, users pick the new username (a random anonymized username is offered by default) and click "Anonymize my account". After confirmation, the process of anonymization starts, and the user receives a notification upon completion.{{Box Note|boxtype=warningimportant|Note text=Changes made in the Privacy center, for example anonymization, can take up to 24 hours to be effective (until the cache expires).}}
            
            ===Delete your account===
            
            Users can delete all traces of their account from the wiki by clicking the "Delete your account" button. After confirmation, the user account is deleted. In case there is an error in the process, users will be notified of the failed deletion process.
            
                By deleting their account, users will remove all references to their user account anywhere on the wiki. All of the user's  contributions isare then attributed to "Deleted user", which will appear instead of the original username.
            
    
            ===Transparency===
            
            [[File:PrivacyCenterViewData.png|Viewing data wiki collected on the user|center|650x650px]]
            
    
            This module allows users to view and export all data the wiki has collected about them.
            
            To only view the data, without exporting it, a user can click on the button "''Show all data"''. This opens a dialog containing all of the user's data. The data is grouped by:
            
    
            *'''Mentions in content:''' Snippets of the page content where the user's name is mentioned.
            
            *'''Working data:''' Data from extensions - reminders, page assignments, etc.
            
            *'''Personal data:''' Profile data, personal information and the user's status on the wiki.
            
            *'''Action data''': Log data for users actions - edits, page deletions, page moves and administrative actions.
            
    
            To export the data, the userselects user selects the groups to export and the export format (HTML or CSV). After clicking "''Export data"'', the user can download the compiled file.
            
    
            ===Privacy policy consent===
            
            In this section, users can change their consentsconsent to the wiki's privacy policy. Further options may appear based on a specific wiki configuration. Users can also change their cookies consent to cookies (as described above).
            
    
            ==Requesting actions==
            
            [[File:PrivacyNoRequest1a.png|alt=Privacy center with requests enabled|center|650x650px]]
            
            The wiki can be configured so that users are not allowed to directly execute certain privacy-related actions. They need to request that operation first.
            
    
            Requesting actions applies to:
            
    
            *Anonymization
            
            *"Delete your account"
            
    
            Requests can be enabled for the wiki by setting <code>$bsgPrivacyEnableRequests = true;</code> in <code>LocalSettings.php</code>
            
    
            Once enabled, users will be presented with a request form in the affected sections. In this form, users can click "''Request anonymization"'' and "''Request account deletion"'' respectively. For account deletion, users can enter an optional comment explaining the reason for the request.
            
    
            All submitted requests are sent to wiki admins for review.
            
    
            After submitting the request, a user sees a "RequestR''equest pending"'' notice in the Privacy Centercenter. If the request is denied, the user is notified with a comment from the wiki administrator. If the user's request is approved, the user also receives a notification.
            
    
            ==Reviewing user requests==
            
            [[File:PrivacyAdmin1a.png|Privacy admin|alt=Privacy admin|border|center|650x650px]]
            
                
    Wiki admins (users with "admin" role) can access the ''Privacy Admin'' page located in  ''Global actions > Management'' or by navigating to <code>Special:PrivacyAdmin</code>.
            
    
            This pages lists the submitted requests. Administrators can review and approve or deny them.
            
    
            In addition, administrators can see the status of the ''Privacy policy consent'' for every user on the wiki on this page.
            
            {{Box Links-en |Topic1=[[Reference:BlueSpicePrivacy]]}}
            
    
            [[en:{{FULLPAGENAME}}]]
            
            [[de:Handbuch:Erweiterung/BlueSpicePrivacy]]
    (One intermediate revision by the same user not shown)
    Line 1: Line 1:
     
    {{DISPLAYTITLE:Privacy center}}
     
    {{DISPLAYTITLE:Privacy center}}
    __TOC__
    +
     
    ==About the Privacy center==
    +
    '''BlueSpicePrivacy''' is an extension that enables users to control the way their data is collected and used by the wiki. Users interact with this extension through the Privacy center page, which is accessible by clicking ''Privacy center'' in the user menu.
    '''BlueSpicePrivacy''' is an extension that enables users to control the way their data is collected and used by the wiki.
     
      
     
    ==Cookie consent==
     
    ==Cookie consent==
     
    [[File:PrivacyCookieConsent1a.png|Cookie consent policy|alt=Cookie consent policy|border|center|650x650px]]
     
    [[File:PrivacyCookieConsent1a.png|Cookie consent policy|alt=Cookie consent policy|border|center|650x650px]]
    When anonymous or registered users visit the wiki for the first time, they are presented with a prompt to accept the cookies that the wiki collects. Users have the option to accept all cookies or to manage each group of cookies separately. This is done by opening "Cookie consent settings" and then clicking on the button in the prompt. There are several groups of cookies, based on the function they perform:
    +
     
     +
     
     +
    Users  are presented with a prompt to accept the cookies that the wiki collects. This prompt appears when a user visits the wiki for the first time or after deleting the browser cookies.
     +
     
     +
    Here, users have the option to accept all cookies or to manage each group of cookies separately. This is done by opening ''Cookie consent settings'' and then using the toggle-switches in the prompt. There are different types of cookies, based on the function they perform:
      
     
    *'''Necessary cookies:''' Cookies that are needed for the user to be able to use the wiki (cookies for keeping session information, user ID data, and so on).
     
    *'''Necessary cookies:''' Cookies that are needed for the user to be able to use the wiki (cookies for keeping session information, user ID data, and so on).
     
    *'''Convenience cookies:''' Cookies that provide a more comfortable wiki experience (saving the state of components of the interface, some user preferences, and more)
     
    *'''Convenience cookies:''' Cookies that provide a more comfortable wiki experience (saving the state of components of the interface, some user preferences, and more)
     +
    *'''Matomo''' (visible only if the [[Reference:BlueSpicePrivacy|necessary plugin]] is installed and activated): Cookies that are used for site analytics.
      
    Accepting (at least the necessary) cookies is mandatory before using the wiki for the first time.
    +
    By default, accepting at least the necessary cookies is mandatory before using the wiki for the first time.
      
     
    Cookie settings can be changed afterwards at any point by clicking on "Change cookie consent" in the wiki footer links or on the page <code>Special:PrivacyCenter</code>.
     
    Cookie settings can be changed afterwards at any point by clicking on "Change cookie consent" in the wiki footer links or on the page <code>Special:PrivacyCenter</code>.
    Line 19: Line 23:
      
      
    The privacy center is the hub for a user's privacy settings. It is located in the profile menu (clicking on user image in the top right corner) or by navigating to <code>Special:PrivacyCenter</code>.
    +
    The privacy center is the hub for a user's privacy settings. It is located in the profile menu (by clicking on user image in the top right corner) or by navigating directly to the page  <code>Special:PrivacyCenter</code>.
      
     
    This special page consists of a number of "modules". Each module performs a privacy-related function.
     
    This special page consists of a number of "modules". Each module performs a privacy-related function.
    Line 25: Line 29:
     
    In this section, users can anonymize their account on the wiki. This means that users can change their username on the wiki. The new username appears wherever the username is used, including comments, page histories and logs. All traces of previous user information including profile information and profile data is removed or renamed.
     
    In this section, users can anonymize their account on the wiki. This means that users can change their username on the wiki. The new username appears wherever the username is used, including comments, page histories and logs. All traces of previous user information including profile information and profile data is removed or renamed.
      
    To anonymize their account, users pick the new username (a random anonymized username is offered by default) and click "Anonymize my account". After confirmation, the process of anonymization starts and the user receives a notification upon completion.{{Box Note|boxtype=warning|Note text=Changes made in the Privacy center, for example anonymization, can take up to 24 hours to be effective (until the cache expires).}}
    +
    To anonymize their account, users pick the new username (a random anonymized username is offered by default) and click "Anonymize my account". After confirmation, the process of anonymization starts, and the user receives a notification upon completion.{{Box Note|boxtype=important|Note text=Changes made in the Privacy center, for example anonymization, can take up to 24 hours to be effective (until the cache expires).}}
     
    ===Delete your account===
     
    ===Delete your account===
     
    Users can delete all traces of their account from the wiki by clicking the "Delete your account" button. After confirmation, the user account is deleted. In case there is an error in the process, users will be notified of the failed deletion process.
     
    Users can delete all traces of their account from the wiki by clicking the "Delete your account" button. After confirmation, the user account is deleted. In case there is an error in the process, users will be notified of the failed deletion process.
    By deleting their account, users will remove all references to their user account anywhere on the wiki.All of the user's  contributions is then attributed to "Deleted user", which will appear instead of the original username.
    +
     
     +
    By deleting their account, users will remove all references to their user account anywhere on the wiki. All of the user's  contributions are then attributed to "Deleted user", which will appear instead of the original username.
      
     
    ===Transparency===
     
    ===Transparency===
    Line 35: Line 40:
      
     
    This module allows users to view and export all data the wiki has collected about them.
     
    This module allows users to view and export all data the wiki has collected about them.
    To only view the data, without exporting it, a user can click on the button "Show all data". This opens a dialog containing all of the user's data. The data is grouped by:
    +
    To only view the data, without exporting it, a user can click on the button ''Show all data''. This opens a dialog containing all of the user's data. The data is grouped by:
      
     
    *'''Mentions in content:''' Snippets of the page content where the user's name is mentioned.
     
    *'''Mentions in content:''' Snippets of the page content where the user's name is mentioned.
    Line 42: Line 47:
     
    *'''Action data''': Log data for users actions - edits, page deletions, page moves and administrative actions.
     
    *'''Action data''': Log data for users actions - edits, page deletions, page moves and administrative actions.
      
    To export the data, the userselects the groups to export and the export format (HTML or CSV). After clicking "Export data", the user can download the compiled file.
    +
    To export the data, the user selects the groups to export and the export format (HTML or CSV). After clicking ''Export data'', the user can download the compiled file.
      
     
    ===Privacy policy consent===
     
    ===Privacy policy consent===
    In this section, users can change their consents to the wiki's privacy policy. Further options may appear based on a specific wiki configuration. Users can also change their consent to cookies (as described above).
    +
    In this section, users can change their consent to the wiki's privacy policy. Further options may appear based on a specific wiki configuration. Users can also change their cookies consent (as described above).
      
     
    ==Requesting actions==
     
    ==Requesting actions==
    Line 54: Line 59:
      
     
    *Anonymization
     
    *Anonymization
    *"Delete your account"
    +
    *Delete your account
      
     
    Requests can be enabled for the wiki by setting <code>$bsgPrivacyEnableRequests = true;</code> in <code>LocalSettings.php</code>
     
    Requests can be enabled for the wiki by setting <code>$bsgPrivacyEnableRequests = true;</code> in <code>LocalSettings.php</code>
      
    Once enabled, users will be presented with a request form in the affected sections. In this form, users can click "Request anonymization" and "Request account deletion" respectively. For account deletion, users can enter an optional comment explaining the reason for the request.
    +
    Once enabled, users will be presented with a request form in the affected sections. In this form, users can click ''Request anonymization'' and ''Request account deletion'' respectively. For account deletion, users can enter an optional comment explaining the reason for the request.
      
     
    All submitted requests are sent to wiki admins for review.
     
    All submitted requests are sent to wiki admins for review.
      
    After submitting the request, a user sees a "Request pending" notice in the Privacy Center. If the request is denied, the user is notified with a comment from the wiki administrator. If the user's request is approved, the user also receives a notification.
    +
    After submitting the request, a user sees a R''equest pending'' notice in the Privacy center. If the request is denied, the user is notified with a comment from the wiki administrator. If the user's request is approved, the user also receives a notification.
      
     
    ==Reviewing user requests==
     
    ==Reviewing user requests==
     
    [[File:PrivacyAdmin1a.png|Privacy admin|alt=Privacy admin|border|center|650x650px]]
     
    [[File:PrivacyAdmin1a.png|Privacy admin|alt=Privacy admin|border|center|650x650px]]
    Wiki admins (users with "admin" role) can access the Privacy Admin page located in  ''Global actions > Management'' or by navigating to <code>Special:PrivacyAdmin</code>.
    +
     
     +
     
     +
    Wiki admins (users with "admin" role) can access the ''Privacy Admin'' page located in  ''Global actions > Management'' or by navigating to <code>Special:PrivacyAdmin</code>.
      
     
    This pages lists the submitted requests. Administrators can review and approve or deny them.
     
    This pages lists the submitted requests. Administrators can review and approve or deny them.
      
    In addition, administrators can see the status of the Privacy policy consent for every user on the wiki on this page.
    +
    In addition, administrators can see the status of the ''Privacy policy consent'' for every user on the wiki on this page.
     
    {{Box Links-en |Topic1=[[Reference:BlueSpicePrivacy]]}}
     
    {{Box Links-en |Topic1=[[Reference:BlueSpicePrivacy]]}}
      

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