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No edit summary Tag: 2017 source edit |
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< | <div class="databox"> | ||
< | <div class="tbl"> | ||
{| | |||
|- | |||
!Date / time: | |||
|mm/dd/yyyy - 0:00 p.m. | |||
|- | |||
!Organizer: | |||
|Department, organization or company | |||
|- | |||
!Person responsible: | |||
|username | |||
|} | |||
</div> | |||
<div class="tbl"> | |||
{| | |||
|- | |||
!Venue: | |||
|location of event | |||
|- | |||
!Venue contact: | |||
|name of contact | |||
|- | |||
!Status: | |||
| class="select" |'''open''' / closed | |||
|} | |||
</div> | |||
</div> | |||
==Initial planning phase== | |||
{| class="wikitable sortable" style="width:100%;" | |||
! style="width:200px;" |Task | |||
!Owner | |||
! style="vertical-align:middle;text-align:center;width:120px;" |Deadline | |||
! style="vertical-align:middle;text-align:center;width:100px;" |Started | |||
! style="vertical-align:middle;text-align:center;width:100px;" |Finished | |||
!Notes | |||
|- | |||
| style="width:200px;" |Set goals, collect ideas | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | x | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
| style="width:200px;" |Approve budget | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;" |x | |||
| style="vertical-align:middle;text-align:center;" | | |||
| | |||
|- | |||
| style="width:200px;" |Assemble guest lists | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
|Assemble speakers list | |||
| | |||
| style="vertical-align:middle;text-align:center;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;" | | |||
| style="vertical-align:middle;text-align:center;" | | |||
| | |||
|- | |||
| style="width:200px;" |Book venue | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
| style="width:200px;" |Select menu | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
| style="width:200px;" |Contract suppliers | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|} | |||
===Notes === | |||
Provide some details if necessary. | |||
==Before the event== | |||
{| class="wikitable sortable" style="width:100%;" | |||
! style="width:200px;" |Task | |||
!Owner | |||
! style="vertical-align:middle;text-align:center;width:120px;" |Deadline | |||
! style="vertical-align:middle;text-align:center;width:100px;" |Started | |||
! style="vertical-align:middle;text-align:center;width:100px;" |Finished | |||
!Notes | |||
|- | |||
|Set up registration | |||
| | |||
| style="vertical-align:middle;text-align:center;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;" |x | |||
| style="vertical-align:middle;text-align:center;" | | |||
| | |||
|- | |||
| style="width:200px;" |Design and distribution of invitations | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
|Communicate arrival and accommodation | |||
| | |||
| style="vertical-align:middle;text-align:center;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;" | | |||
| style="vertical-align:middle;text-align:center;" | | |||
| | |||
|- | |||
| style="width:200px;" | Create materials (print / online) | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
| style="width:200px;" |Prepare social media campaign | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
|Briefing speakers | |||
| | |||
| style="vertical-align:middle;text-align:center;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;" | | |||
| style="vertical-align:middle;text-align:center;" | | |||
| | |||
|- | |||
| style="width:200px;" | Finalize program | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
| style="width:200px;" |Support participants | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|} | |||
== | ===Notes=== | ||
Provide some details if necessary. | |||
==During the event == | |||
{| class="wikitable sortable" style="width:100%;" | |||
== | ! style="width:200px;" |Task | ||
!Owner | |||
! style="vertical-align:middle;text-align:center;width:120px;" |Deadline | |||
= | ! style="vertical-align:middle;text-align:center;width:100px;" |Started | ||
! style="vertical-align:middle;text-align:center;width:100px;" |Finished | |||
!Notes | |||
|- | |||
| style="width:200px;" |Coordinate catering, equipment, etc. | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
= | | style="vertical-align:middle;text-align:center;width:100px;" |x | ||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |||
| style="width:200px;" |Manage set up | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |- | ||
| style="width:200px;" |Setup registration desk | |||
| | |||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |- | ||
| | | style="width:200px;" |Share wifi and password | ||
| | | | ||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |- | ||
| | | style="width:200px;" |Support participants | ||
| | | | ||
| | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | ||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|} | |||
===Notes=== | |||
Provide some details if necessary. | |||
== | ==After the event== | ||
{| class="wikitable sortable" style="width:100%;" | |||
! style="width:200px;" |Task | |||
! style="vertical-align:middle;text-align:center;" |Owner | |||
! style="vertical-align:middle;text-align:center;width:120px;" |Deadline | |||
! style="vertical-align:middle;text-align:center;width:100px;" |Started | |||
! style="vertical-align:middle;text-align:center;width:100px;" |Finished | |||
!Notes | |||
|- | |- | ||
| | | style="width:200px;" |Clean up site | ||
| | | | ||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |- | ||
| | | style="width:200px;" |Wrap up venue tasks | ||
| | | | ||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" |x | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |- | ||
| | | style="width:200px;" |Follow up with participants | ||
| | | | ||
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| style="vertical-align:middle;text-align:center;width:100px;" | | |||
| | |||
|- | |- | ||
| | |Distribute event records (videos, presentations, scripts) | ||
| | | | ||
| style="vertical-align:middle;text-align:center;" |mm/dd | |||
| style="vertical-align:middle;text-align:center;" | | |||
| style="vertical-align:middle;text-align:center;" | | |||
| | |||
|- | |- | ||
| | |Post-mortem analysis | ||
| | | | ||
|- | | style="vertical-align:middle;text-align:center;" |mm/dd | ||
| | | style="vertical-align:middle;text-align:center;" | | ||
| | | style="vertical-align:middle;text-align:center;" | | ||
| | |||
|} | |} | ||
===Notes=== | |||
Provide some details if necessary. | |||
[[Category: | |||
[[Category:Event]] |
Revision as of 16:39, 26 July 2022
Date / time: | mm/dd/yyyy - 0:00 p.m. |
---|---|
Organizer: | Department, organization or company |
Person responsible: | username |
Venue: | location of event |
---|---|
Venue contact: | name of contact |
Status: | open / closed |
Initial planning phase
Task | Owner | Deadline | Started | Finished | Notes |
---|---|---|---|---|---|
Set goals, collect ideas | mm/dd | x | |||
Approve budget | mm/dd | x | |||
Assemble guest lists | mm/dd | ||||
Assemble speakers list | mm/dd | ||||
Book venue | mm/dd | ||||
Select menu | mm/dd | ||||
Contract suppliers | mm/dd |
Notes
Provide some details if necessary.
Before the event
Task | Owner | Deadline | Started | Finished | Notes |
---|---|---|---|---|---|
Set up registration | mm/dd | x | |||
Design and distribution of invitations | mm/dd | ||||
Communicate arrival and accommodation | mm/dd | ||||
Create materials (print / online) | mm/dd | ||||
Prepare social media campaign | mm/dd | ||||
Briefing speakers | mm/dd | ||||
Finalize program | mm/dd | ||||
Support participants | mm/dd |
Notes
Provide some details if necessary.
During the event
Task | Owner | Deadline | Started | Finished | Notes |
---|---|---|---|---|---|
Coordinate catering, equipment, etc. | mm/dd | x | |||
Manage set up | mm/dd | ||||
Setup registration desk | mm/dd | ||||
Share wifi and password | mm/dd | ||||
Support participants | mm/dd |
Notes
Provide some details if necessary.
After the event
Task | Owner | Deadline | Started | Finished | Notes |
---|---|---|---|---|---|
Clean up site | mm/dd | ||||
Wrap up venue tasks | mm/dd | x | |||
Follow up with participants | mm/dd | ||||
Distribute event records (videos, presentations, scripts) | mm/dd | ||||
Post-mortem analysis | mm/dd |
Notes
Provide some details if necessary.